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SCC/MLA 2020 Virtual Meeting

South Central Chapter of the Medical Library Association

Program & Schedule

Links or Downloads

Final Program Schedule (UPDATED 10/21/2020!)

Printable Program Schedule (to save printer toner/ink)

Abstracts: Contributed Papers & Poster/Lightning Talks

Continuing Education Classes Invitation emails will be sent separately by the class organizers!

Silent Auction Gallery – Browse through the auction gallery and submit bids on items donated by your colleagues.

Armadillo Accolades – See who has been recognized with a 2020 Armadillo Accolade!

Important Information

Molly Knapp or Anne Howard, Program Co-Chairs

Pre-Conference Social Hour: Sunday, October 25 / 7 – 8 p.m.
Come one, come all! Invitation will be sent by email!

Trivia Night (register): Monday, October 26 / 7 – 8 p.m.
Prizes will be awarded to the top finishers!

Bingo! (register): Tuesday, October 27 / 7 – 8 p.m.
Prizes will be awarded to the top finishers!

Mixology Class (register): Wednesday, October 28 / 7 – 8 p.m.
View the Cocktail Menu for the list of scheduled cocktails.

Paper & Lightning/Poster Talk FAQs

Several questions have been received recently about the papers and lightning/poster talks, so we offer the following answers to help provide some guidance.

1. Do papers only get one slide?
Papers may have as many slides as time permits. Paper presentations are scheduled for 20 minutes, which allows 15 minutes for your presentation followed by 5 minutes of Q&A.

2. For paper presentations, how will this work?
We ask that presenters send their slides (PDF preferred) presentation to by Wednesday, October 21. We will load your file to the SCC Archives (Box) account, so other conference attendees can view it, even during your session! Instructions on how and where to upload the presentation were provided to the primary contact for the presentation on October 8.

Paper Guidelines

  • Paper = 15 minutes + 5 minutes for Q&A
  • File types accepted: PDF, PPTX
  • Avoid embedding audio, video or using animations in your slides. We cannot guarantee these features will work properly in Zoom.

If you wish to pre-record your presentation instead of doing it live, the video file will need to be provided to by Wednesday, October 21. Please note: All video submissions will be uploaded to the SCC YouTube Channel to facilitate presenting the videos during the virtual meeting, but the videos will be set to Private and will not be available to the public YouTube audience.

3. Do I do a lightning talk for a poster?
For this year, lightning talks and posters are considered the same; they are not separate. If you are a presenter, you will need to be logged into the meeting during your scheduled poster time, introduce and explain your poster, and take questions. If you were doing a poster session at an in-person meeting, you would be expected to offer a brief summary of the poster to anyone who walks up, so this is essentially what we are expecting.

Lightning talks are 5 minutes, a slide is optional.

4. What are the parameters for the poster?
Your poster will need to be visible and legible on Zoom, so please be aware of that when preparing your poster for display. Please use traditional poster sizing.

Traditional poster sizes:

  • 18" x 24" for easel signs
  • 36" x 48" for small posters
  • 48" x 60" for typical posters
  • 48" x 96" for really big posters

Poster/Lightning Talk Guidelines

  • Poster or Lightning Talk: 5 minutes, 1 slide only, suitable for online display
  • File types accepted: PDF

5. Where do I send unredacted final abstracts?
Send your unredacted final abstracts to by Wednesday, October 14 for inclusion in final program.

6. For posters, do I need to send a PDF? Can there be embedded videos and links?
Yes. A PDF is required for Poster submissions. Links may be included, but videos are not be possible.

We ask that presenters send their slides (PDF preferred) presentation to by Wednesday, October 21.

7. Are the presentations being recorded?
No, the conference will not be recorded.

8. If I am doing a poster, do I need to show up for a dry run?
Practice sessions will be scheduled, and it is recommended that everyone attend at least one to check connectivity and make sure that you and we can get familiar with how the session will be managed. Sessions will occur during the week of October 19, and a schedule will be published when it is ready.

9. When am I presenting my paper or lightning/poster talk?
The Detailed Program Schedule has presentation times listed for each paper or lightning/poster talk.

Continuing Education Classes

Two continuing education (CE) classes will be held on Thursday, October 29, for anyone who is interested in attending.

Grants and Proposal Writing

In this 2-hour webinar, beginning and intermediate grant proposal writers will receive an overview of the grant process including: finding funding opportunities and the standard sections for a proposal (such as documenting the need and program evaluation). Learn about common pitfalls to avoid and gain some tips from the field!

Instructors: Debbie Montenegro & Brian Leaf
Date: Thursday, October 29, 2020
Time: 10 a.m. – noon CST
Credits: 2 MLA CE Credits
South Central Region
South Central Region
What’s in a Data Story? Understanding the Basics of Data Storytelling

A one-hour introductory webinar on the fundamentals of effective storytelling using data collected and visualized by librarians for librarians. Data without a story is just a pile of numbers. Data with an effective story becomes an everlasting narrative that people will remember for a long time and without much effort. In this talk, we’ll look at the basic structure of data storytelling and review exemplars both good and bad of data storytelling. No prior knowledge of the topic is required.

At the end of the talk, attendees will be able to:

  • Name the parts of a data story
  • Apply their knowledge of data storytelling to real data
  • Identify and explain good and bad examples of data storytelling
Instructor: Nancy Shin
Date: Thursday, October 29, 2020
Time: 3 – 4 p.m. CST
Credits: 1 MLA CE Credit
Pacific Northwest Region
Pacific Northwest Region

CLOSED: Call for Proposals for Papers & Posters/Lightning Talks

(Note: A PDF version of the Call for Proposals is available for download, if you prefer.)

The virtual meeting will only have contributed papers and contributed posters / lightning talks. It will not feature tech talks or roundtables.

Proposals will be reviewed by the Papers and Posters Subcommittees of the Program Committee. Proposals will undergo blind review. (Subcommittee members will not be given author information.)

This year, the proposal form is streamlined into one form. Please select whether you want to present a paper or a poster/lightning talk, and answer the relevant questions.

  • Contributed Papers: Author(s) are allotted 15 minutes each for online presentation and 5 minutes for questions.
  • Posters/Lightning Talks: Author(s) should plan on 5 minutes for online presentation and one slide.

Submissions should be in the structured abstract format and should be designated whether they are Research or Non-Research. Please remember that only entries in the Research category are eligible for the SCC/MLA and SCAMeL-sponsored Elizabeth K. Eaton, PhD Research Awards for exceptional research.

For guidance in determining whether to submit an abstract as Research or Non-Research, please see MLA’s The Structured Abstract: An Essential Tool for Researchers.

Submit your contributed paper proposal using this online form. Include with your submission:

  • Paper title
  • Abstract of 250 words or less, following MLA guidelines (Reminder: Do not include author identifying information in the body of the abstract.)
  • Author name(s), email(s), and institution(s)

One of the questions asks about having the internet bandwidth to present during a live online meeting. If you do not have this, and you are not able to provide a recorded video, the Program Committee will reach out to you separately. We are committed to reducing barriers to participation.

Conference Location

Connection details will be communicated to you in separate emails after you complete your registration.

Contact Information

For virtual arrangements questions, contact Anne Howard or Montie' Dobbins.

For registration questions, contact Jon Crossno.

For billing questions, contact Steven Self.

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